Accounting and Financial Management Built for Accuracy and Performance 

KO Storage delivers comprehensive accounting services built to support storage facility owners through a disciplined financial framework. Our approach combines outsourced accounting, advanced accounting software, and structured review cycles to manage all financial aspects of your self storage business. These financial services are designed to reflect true drivers of operation, ensure cash flow stabilization, and support informed decision-making across every stage of growth.

Core Accounting Services and Financial Services Systems Supporting Daily Operation

Several integrated systems form the foundation of our self-storage accounting environment, ensuring we keep accurate records across all facilities and services. 

Tableau 

Tableau is used for operational visualization, P&L review, and real-time monitoring of performance metrics. It enables leadership and storage facility owners to learn from trends and explore financial outcomes tied directly to cash flow and operational drivers.

Prorize 

Prorize is an industry-leading revenue management platform integrated into our self-storage management system. It analyzes demand patterns, pricing, and occupancy trends to support forecasting accuracy and long-term cash flow stabilization.

Acumatica 

Acumatica serves as our centralized ERP and accounting software, housing actuals, budgets, record histories, and reforecasts. It provides the accounting backbone for all managed locations and ensures proper bookkeeping means keeping all financial data centralized and auditable.

Financial Planning, Business Accounting, and Review Cadence 

Our business accounting framework operates on multiple planning horizons to support accuracy, responsiveness, and compliance. 

Monthly Reviews 

Finance, Operations, and Accounting teams review all P&Ls and adjust forecasts based on real results. Accounting completes: 

These reviews help manage all financial aspects of your business’s transactions and strengthen internal controls.

Quarterly Reforecasts 

Revenue and expense forecasts are updated to reflect: 

This ensures alignment between operation, growth objectives, and cash flow planning.

Annual Budget 

A complete budget is built each year using: 

This process supports tax, planning, improves forecast confidence, and ensures compliance.

Revenue Forecasting Within Self-Storage Accounting Frameworks 

Each revenue category uses a specific forecasting approach that reflects real business dynamics. 

Storage Rental Income 

Generated using revenue management modeling based on occupancy trends, pricing strategies, and seasonality. 

Late Fees 

Forecasted using historical average percentages with a standard baseline for new acquisitions. 

Storage Administration Fee 

Calculated based on projected move in volume and expected occupancy shifts. 

Storage Renter Insurance 

Forecasted using the most recent run rate to reflect attachment trends. 

Interest Income 

Calculated using forecasted bank balances multiplied by anticipated interest rates. 

Management Fees 

Based on entity agreements with KO Management. 

Revenue, Marketing, and Cash Flow Forecasting Alignment 

Revenue forecasting integrates marketing intensity, demand projections, and occupancy patterns to support sustainable cash flow stabilization.

Data Driven Forecasting and Alignment 

Cadence 

Expense Management Supporting Outsourced Accounting and Operation 

Our expense forecasting methodology uses category-specific logic that reflects how each cost behaves in real-world operation.

Marketing and Advertising 

Budgets based on revenue management guidance, SpareFoot activity, and historical print run rates. 

Property Taxes and Insurance 

Projections incorporate tracker data, group assessments, and portfolio risk modeling to support tax compliance, outsourced accounting best practices.

Contract Labor and Snow 

Calculated using dollars per unit per month, hourly on site support needs, and acquisition year adjustments. 

Utilities 

Forecasted from historical usage and seasonality. Includes electric, gas, water, sewer, cable, internet, and telephone. 

Travel Expenses 

Meals, airfare, auto, and lodging projected using dollars per unit methodology with comparisons to similar facilities. 

Technology and Supplies 

Includes software costs, office supplies, postage, and tools using historical averages and vendor contract terms. 

Financial Oversight, Controller, and Payroll Governance

Our accounting framework includes dedicated controller oversight to ensure accuracy, enforce internal controls, and maintain audit readiness. Payroll processes are handled within the same controlled environment to ensure consistency, accuracy, and regulatory compliance.

Accurate reporting enables the delivery of reliable financial statements that give storage facility owners clarity into performance, risk, and opportunity.

Frequently Asked Questions

How often are financials reviewed?

P&Ls are reviewed monthly, reforecasts occur quarterly, and full budgets are created annually. 

How do you ensure accuracy in the forecasting process? 

We use data driven methodologies, system integrations, historical trend validation, and multi team review cycles. 

Which systems do you rely on most?

Tableau for visualization, Prorize for revenue forecasting, and Acumatica for all accounting, budgeting, and financial control. 

How are revenue assumptions created? 

Each revenue stream uses specific drivers such as occupancy trends, pricing models, insurance attachment rates, and late fee history. 

How do you validate expense projections? 

Expense categories are calculated using proven formulas tied to unit count, run rates, vendor contracts, or historical usage patterns. 

Does marketing influence revenue forecasts? 

Yes. Marketing investments align with expected revenue growth and historical channel performance.